Documentation Publishing Rights

Role-based publishing configuration helps you control who can publish documentation in your workspace. This is especially useful when you want an approval step before content goes live, while still allowing Editors to do day-to-day documentation work.

How it works

Publishing permissions are managed at the workspace level by a Workspace Admin using the Documentation publishing roles setting.

There are two available modes:

1. Workspace editors and admins (default) Editors and Admins can publish documentation.
2. Just admins Only Admins can publish documentation. Editors can still edit and configure docs, but they can’t publish changes.

Default behavior

By default, Workspace editors and admins is selected. This means:

• Admins can publish
• Editors can publish
• Both roles can continue editing and maintaining docs as usual

Configure publishing roles (Admin only)

1. Go to Workspace Admin Settings.
2. Locate Documentation publishing roles.
3. Select your preferred option:

• Workspace editors and admins (default)
• Just admins

Permissions by role

Admins (always)

Admins have full access. They can:

• View documentation
• Access the editor
• Edit content
• Update documentation configuration
• Publish documentation

Editors (depends on selected option)

When “Workspace editors and admins” is selected (default)

Editors can:

• View documentation
• Access the editor
• Edit content
• Update documentation configuration
• Publish documentation

When “Just admins” is selected

Editors can:

• View documentation
• Access the editor
• Edit content
• Update documentation configuration

Editors cannot:

• Publish documentation (An Admin must publish instead.)

When to use Admin-only publishing

Choose Just admins when you need:

• An approval or review step before docs go live
• Governance for public-facing documentation
• Consistent tone, quality, or compliance controls

FAQ